Monitoring Student Progress

How do you keep track of your students’ progress??  How do you organize this information? 

I have tried file folders.  They’re ok, but it gets to the point where I need a personal secretary to get everything filed because those manilla folders are so aggravating! lol

I have tried individual binders. This worked great for the students, but I needed somewhere to keep my own records. 
I have tried those huge, bulky, cardboard boxed things. Allow me to just repeat: huge, bulky
Finding the perfect organizational system that would allow me to keep my students’ assessment data and behavioral data in one place has been a struggle. I wanted something quick, simple, and easy! Also, I was looking for something that I could access easily and carry with me to meetings. That is when I ran across this:  Beth Newingham: Assessment In My Reading Workshop.

How to:

Beth used a large 3 ring binder with these nifty little folders to track her students’ assessment data during her reading workshop.  I took this idea and put my own little spin on it.  I give 100 percent credit to the wonderful educator above, as I only tweaked it a bit to meet my needs! Let me explain. 
  1. You need a large, 3 ring binder. I suggest 2 – 3 inches in size. 
  2. Get you some plastic pocket folders. (See photo below) Each student will have their own folder. This is where you will keep their individual records. 
  3. Download a copy of the assessment snapshot by clicking here.  I have created one for FREE and uploaded it to my TPT store.  It is completely editable to meet your needs. Beth also has one here. I modeled mine after hers. 

You can get these at any teacher supply store


What is a snapshot?

A snapshot is a document where you record important data for each child.  Each student has their own snapshot.  You keep it in the front of your pocket. You could keep it IN your pocket, but I always just keep it in front because it is quicker to write on.   Any important data that needs to be recorded is written here because it gives me a quick glance of their progress.  I don’t have to go digging through folders to get an idea of how they are doing.

The pocket folders keep things such as midterms, behavior reports, important assessment reports, etc.. This comes in handy during IEP meetings, parents meetings, intervention meetings, and so on.. 
This system has worked wonders for me. I have been using it for about five years now. I sometimes send a version of this home with report cards at the end of the year. It gives parents a good idea of how their child has progressed.
Click to Download Your Copy of the Snapshot
Student Pocket Folder
Student Snapshot


Please feel free to share your questions, concerns, comments, etc.. in the comments section below. I love hearing from you!


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Hi, I'm Stephanie!

I help current & future teachers organize, systematize, & decorate their classrooms so they can spend their time focusing on their students. 

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